Constitution

(Consolidated as of November 29, 2019)

ARTICLE I: NAME AND AREA SERVED

The Association shall be known and designated as the “Leaside Residents Association”. The Association shall offer its services to all those living within the boundaries of the Association as indicated on Map “A” in the attached Appendix.

ARTICLE II: OBJECTS

Section 1: To promote cooperation among all governing bodies and residents in matters pertaining to legislation, administration and taxation or any other matter which is deemed to be in the interests of the community.

Section 2: To study problems of the residents which have a direct bearing on their well-being as residents or the well-being of the community as a whole and to anticipate such problems.

Section 3: To promote a good community spirit by fostering good neighbourly relations.

Section 4: To promote interest in good government and civic affairs.

Section 5: To sponsor, if possible, pre-election meetings for all Municipal, Provincial and Federal elections and to invite candidates to present their platforms. The Association shall remain neutral in all such election meetings and campaigns and shall not nominate or sponsor in the name of the Association any person as a candidate for election.

Section 6: To take such action as is necessary to give effect to the objectives stated in Sections 1 to 5 above.

ARTICLE III: MEMBERSHIP

Section 1: Members

Membership in the Association is open to: (a) any Leaside resident; and (b) any other person who meets eligibility criteria established by the Board from time to time.

Section 2: Voting Associates

A Member who is a Leaside resident may become a Voting Associate upon payment of a fee as determined by the Board from time to time.

Section 3: Honorary Members

The Board may grant the status of Honorary Member in recognition of a person’s contribution to the Association and/or the community served by the Association. An Honorary Member need not be a Member of the Association.

ARTICLE IV: BOARD OF DIRECTORS

Section 1: There shall be a Board of Directors consisting of not more than twenty-five (25) Voting Associates of the Association, which shall be the governing body of the Association.

Section 2: The Board of Directors shall have the power to fill vacancies on the Board and list of Officers.

Section 3: Any Director may be removed from the Board by a two-thirds vote of the Directors present at any Board of Directors’ meeting, if in their opinion his or her membership is of no further benefit to the Board.

Section 4: The Board of Directors shall be elected at the Annual Meeting.

Section 5: Any Voting Associate may nominate any other Voting Associate for election to the Board of Directors at the Annual Meeting. Consent of all candidates must be obtained prior to their nomination.

Section 6: The term of office for the Board of Directors shall be from one Annual Meeting to the next.

Section 7: The decision of the Board in all Association matters shall be final, subject to an appeal to the Voting Associates.

ARTICLE V: RIGHT TO APPEAL

Section 1: Any decision of the Board of Directors may be appealed, providing such appeal is submitted in writing to the Recording Secretary and signed by twenty-five (25) Voting Associates. Any Voting Associate wishing to make an appeal under this section shall be permitted to see the membership list.

Section 2: A Special Meeting shall be called within sixty (60) days from the date the appeal is received. Notice of such meeting and the reason therefore shall be made available to all Voting Associates at least ten (10) days prior to the meeting.

Section 3: A successful appeal shall require a two-thirds vote of Voting Associates present at the meeting.

ARTICLE VI: OFFICERS

Section 1: Officers of the Association shall be:

President or Co-Presidents
First Vice-President
Second Vice-President
Recording Secretary
Treasurer
Correspondence Secretary
Immediate Past President or Co-Presidents

Section 2: These Officers except for the Past President shall be elected by the Board of Directors from their own number.

ARTICLE VII: COMMITTEES

Section 1: There shall be a nominating committee and any such other committees as deemed necessary by the Board.

ARTICLE VIII: MEETINGS

Section 1: The Annual Meeting shall be held within the 90 days following the fiscal year end.

Section 2: Special Meetings of the Association shall be held:

at the call of the Board of Directors
on petition of not fewer than twenty-five (25) Voting Associates of the Association
as provided by Article V above.

Section 3: Members, Voting Associates, and Honorary Members may attend the Annual Meeting and any Special Meeting of the Association. Voting Associates may vote at the Annual Meeting and any Special Meeting of the Association. Fifteen (15) Voting Associates of the Association shall constitute a quorum for the transaction of business at the Annual Meeting or any Special Meeting of the Association.

Section 4: Board Meetings

Regular Meetings of the Board of Directors shall be held monthly on dates specified by the By-laws, with the exception that such regular meetings may be suspended, or the day upon which they are to be held may be changed, with the consent of the Board.

Special Meetings of the Board of Directors may be called by the President or a Co- President or at the request of three (3) Directors of the Board. The Directors shall be notified of any Special Meeting as far in advance of the meeting as practicable. Notice of the meeting shall include nature of the business to be discussed, and a statement that no other business may be brought before the meeting.

A quorum for transaction of business at any regular or special meeting of the Board of Directors shall consist of a majority of Directors, two of whom shall be Officers.

ARTICLE IX: AMENDMENTS

Section 1: Proposed amendments to the Constitution may be initiated by the Board of Directors, or by Voting Associates, upon presentation to the Board of a petition recommending the proposed amendments, bearing signatures of not fewer than ten (10) Voting Associates.

Section 2: Proposed amendments to the Constitution shall receive the endorsement of the Board of Directors before being submitted to the Association for action.

Section 3: This Constitution may be amended by a two-thirds vote of the Voting Associates present at any Annual or Special Meeting.

Section 4: Notice of proposed amendments shall be made available to all Voting Associates.

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